Audit, Finance and Administration Committee - January 15, 2026

City Council Meeting Summary

• The Audit, Finance, and Administration Committee met virtually on January 15, 2026 due to weather conditions. The committee approved the amended agenda (including a confidential Appendix B to Item 8.2) and the minutes from the December 4, 2025 meeting, and opened delegations with a shift back to the eScribe speakers list. The meeting proceeded with in-camera preparation for Appendix B and a delegation from Waterown Collision regarding water meter installation and billing at 3 Dobin Drive, Waterdown.

Five Most Important Topics Discussed

1) Virtual Meeting Logistics - The meeting was held virtually because of weather. Chair Jeff Bey urged decorum: “We will do our very best... and I encourage everybody to maintain patience, be respectful, and carry on as best we can.” Participants were reminded to use the eScribe system or WebEx’s “raise hand” feature to join the speakers list.

2) Agenda Amendment and In-Camera Process - An amendment to move up a confidential appendix (Appendix B to Item 8.2) was approved to maintain flow of debate. Jeff Bey stated, “We don’t have to wait to go in camera; we’ll go directly in camera.” The motion was approved by a show of hands, with Councillor Pauls and Councillor Tison moving and seconding.

3) Approval of Previous Meeting Minutes - The December 4, 2025 minutes were reviewed and approved unanimously. The action was led by Councillor Cretch (moved) and Councillor Wang (seconded).

4) Delegations and Public Input - Delegations were addressed virtually. The first delegation, Tony from Waterown Collision, planned to discuss water meter installation and a water bill issue at 3 Dobin Drive, Waterdown. Chair Bey reminded, “Questions of delegates are for clarification purposes only and not for debate.”

5) Technical Adjustments for Virtual Format - The committee reverted to the eScribe speakers list for managing delegations, acknowledging handling challenges. Bey noted, “We are obviously not using the in-house speakers list population system that we’ve started using this week.”

Opportunities for Public Input

• Delegations were invited to speak on agenda items, with questions to delegates limited to clarification. The public could participate virtually due to the online format. No specific public contact emails or submission channels are listed in this section.

File Numbers / Bylaws Discussed

• Confidential Appendix B to Item 8.2 (the confidential appendix referenced in the agenda amendment).
• No additional file numbers or bylaw references are cited in this portion.

Motions and Outcomes

1) Approval of Amended Agenda - Title: Approval of the agenda with the confidential appendix (Appendix B to Item 8.2) moved forward. - Outcome: Passed unanimously via show of hands.

2) Approval of Previous Meeting Minutes - Title: Approval of the minutes from the December 4, 2025 meeting. - Outcome: Passed unanimously via show of hands.

Follow-Up Actions: - Proceed with the confidential in-camera discussion of Appendix B to Item 8.2 as per the amended agenda. - Tony from Waterown Collision will present his delegation regarding water meter installation and billing issues at 3 Dobin Drive, Waterdown.

Councillors Present

• Jeff Bey (Incoming Chair)
• Councillor Pauls
• Councillor Tison
• Councillor Cretch
• Councillor Wang
• LC Bates (logistics)
• S (technical support)

If you’d like adjustments or a version focused solely on the Waterown Collision delegation and its implications, I can tailor a second summary.