City Council Meeting – Consolidated Summary

The meeting covered Auditor General reports and follow-ups, fraud and waste investigations, SmartTrack confidentiality issues, and traffic management/paid-duty officer discussions. Several motions were passed (or actions approved), while some items were deferred or held for further discussion. Public input opportunities were noted for future sessions, with general avenues available through the Audit Committee page.

• File/bylaw references discussed include AU 11.1, AU 11.2, AU 11.3, AU 11.4, AU 11.5, AU 11.7, AU 1.8, EX20.2, and references to the PayIt platform in related discussions.

• Councillors present (as cited across sections): Steven Holyday, Frances Nunziata, Michael Colle, Gary Crawford, Fletcher, Croanti, Cassandi/Casanti, Niata (and other named participants appear across segments). City Clerk and Transportation/Management staff were also involved.

Five Most Important Topics (with elaboration and representative quotes)

1) Acknowledgment of Indigenous Lands and Treaty 13 - The meeting opened with a formal acknowledgment of Indigenous traditional territories (Mississaugas of the Credit, Anishnabeg, Chippewa, Haudenosaunee, Wendat) and Treaty 13. Representative quote: “Toronto is covered by Treaty 13 with the Mississaugas of the Credit.” - Impact: Establishes City’s reconciliation stance and sets the tone for governance with Indigenous communities.

2) Auditor General’s 2025 Annual Report and Return on Investment (AU 11.1) - Topic: Presentation on the Auditor General’s office value and its citywide impact; staff reminded to route questions to clerks for departmental responses. Representative quote: “There is a presentation... many, many departments covered in this report, and we'd like to line up those answers.” - Key figures/claims (from the related materials): ROI cited at $9.74 return per dollar invested; cumulative savings highlighted in prior years; emphasis on cost-saving and efficiency measures across city programs. - Public relevance: Highlights the economic and governance value of external audits, guiding improvements in city operations.

3) Fraud and Waste Hotline Annual Report (AU 11.2) - Topic: Review of the 2025 Fraud and Waste Hotline, including how the hotline operates, complaint complexity, and outcomes of investigations. - Representative quotes: - “The Auditor General's 2025 annual report on the fraud and waste hotline... that also has a presentation.” - “Our fraud and waste hotline and investigations are very important tools in both deterring and detecting fraud and waste in the city.” - Public impact: Demonstrates ongoing accountability mechanisms; provides residents with confidence about deterrence and remediation efforts.

4) SmartTrack Investigation Work Plan and Confidentiality (AU 11.3; AU 11.4; EX20.2) - Topics: - AU 11.3: Update on the Auditor General’s 2026 work plan related to SmartTrack, held for in-camera discussion and staff refinement. - AU 11.4: Common themes and issues from Auditor General reports (systemic issues like accountability, procurement/contract management, IT governance). - EX20.2: Confidentiality provisions surrounding the SmartTrack agreement with the province and Metrolinx; discussion of why certain cost information remains confidential. - Representative quotes: - “AU 11.3 is the update on Auditor General's 2026 work plan related to City Council request for SmartTrack investigation.” - “The costing and the information about the costing and its increase is considered to be confidential.” - “Chair, through the chair, that's correct. The initiation for the agreement between the city and the province began in 2021.” - Public relevance: These items affect transparency around major transit investments and the handling of sensitive commercial information; some discussions will occur in-camera.

5) Traffic Management, Paid Duty Officers (PDOs), and Public Safety (multiple AU items) - Topics covered: - The role, cost, deployment, and oversight of paid duty officers at construction sites, including their interaction with traffic agents and police, and questions about accountability and transparency of instructions. - Representative quotes: - “Paid duty officers around construction sites... includes Toronto Water and it includes TTC.” - “There’s very little that actually talks about pedestrians or cycling... very rarely do you see that.” - “We paid directly about $600,000 in the last fiscal year for paid duty officers.” - “That officer is brought in not to physically order cars to move around because you’ve got signs for that, but that’s to ensure that people are obeying…” - Public impact: Directly affects daily commutes, safety near road works, lane closures, and the cost burden on city contracts. Several motions addressed requests for more transparent PDO documentation and for evaluating alternatives (traffic agents). - Key follow-ups: Review of PDO requirements; consideration of alternatives (traffic agents); potential invitation to police for clarifications; public input opportunities via future consultations.

Opportunities for Public Input

• General: Public input opportunities exist through the Audit Committee and city consultations. For this meeting, no registered speakers were present, but residents could register to speak at future meetings by visiting toronto.ca/council (Audit Committee webpage).
• In specific sections, sections note potential future opportunities related to traffic management and procurement discussions; but no immediate public comment was heard.

Motions, Decisions, and Outcomes (selected, explicit outcomes from the transcript sections)

• Confirmation of Minutes from November 5, 2025

  • Outcome: Passed unanimously.

• Cybersecurity Audit of Exhibition Place (AU 11.5)

  • Outcome: Moved by Councillor Nunziata to adopt the recommendations; Outcome: Passed unanimously.

• City of Toronto Audit Planning Report for 2025 (AU 11.7)

  • Outcome: Passed. Next steps: Implement the 2025 audit plan.

• Use of Paid Duty Officers and Alternative Traffic Control Measures (AU 11.7)

  • Outcome: Held for further discussion by Councillor Fletcher; next steps: additional deliberation and potential amendments.

• Arena’s 2024 Audited Financial Statements (AU 1.8)

  • Outcome: Passed.

• Auditor General’s Update and 2026 Work Plan (Multiple Sections)

  • Outcome: Several motions around updating timelines and approving the 2026 work plan were discussed; in one instance, a motion to approve the Auditor General’s update and 2026 work plan passed unanimously.

• 2025 Fraud and Waste Hotline Annual Report (AU 11.2)

  • Outcome: Receipt of the 2025 annual report passed unanimously; next steps include ongoing operations and 2026 plan execution.

• Motion to Approve Recommendations from the Auditor General (Fraud/Hotline context)

  • Outcome: Passed unanimously; next steps include continued promotion of the hotline and related investigations.

• Motion to Forward Report on Traffic Agents and Paid Duty Officers to Council

  • Outcome: Passed; next steps: council review with additional details on instructions and duties.

• Motion to Invite Toronto Police for Further Clarification on Traffic Agent Roles

  • Outcome: Deferred; next steps: revisit after further staff/contractor input.

• Motion to Review Barriers to Bidding on Traffic Agent Jobs

  • Outcome: Passed; next steps: staff review and report back.

• Motion to Recess into Closed Session (AU 1.3) regarding SmartTrack and confidentiality

  • Outcome: Passed unanimously; next steps: in-camera discussions.

• Motion to Amend Item (Fletcher’s amendment) and Item as Amended (2026 Work Plan)

  • Outcome: Amendments passed; item as amended passed (unanimously); next steps: staff to report back per amendments.

• Motion to Update Auditor General Timeline

  • Outcome: Pending (requested update to timeline to include new confidentiality/Province instructions).

• Motion to Clarify Confidentiality Provisions

  • Outcome: Deferred; next steps: further discussion.

• Motion to Attach Term Sheet to Future Council Reports (EX20.2 context)

  • Outcome: Discussed; not formally passed in that segment; follow-up actions to attach term sheet to reports.

• Motion to Go In-Camera for Confidential Document Review

  • Outcome: Not passed in that section; discussed for potential in-camera consideration.

• Motion to Send the Report on Traffic Agents and PDOs to Council

  • Outcome: Passed; next steps: full council review with added detail.

Follow-Up Actions and Next Steps (highlights)

• AU 11.1, AU 11.2, AU 11.4: Presentations to be delivered in subsequent discussions; staff to prepare responses to questions.
• AU 11.3 (SmartTrack) and confidentiality: Further in-camera discussions; consider revisions to timelines and public disclosure parameters.
• Public input: Opportunities remain through future audits and council meetings; some items may be opened to public discussion or forums as part of ongoing transparency efforts.
• PDO/traffic management: Staff to refine the motion language, review PDO requirements, and consider alternatives; potential Toronto Police attendance for clarifications.

Councillors present (summary list)

• Councillor Steven Holyday (Audit Committee Chair)
• Councillor Frances Nunziata
• Councillor Michael Colle
• Councillor Gary Crawford
• Councillor Fletcher
• Councillor Croanti
• Councillor Cassandi/Casanti
• Councillor Niata (and other briefly referenced members in various sections; the material repeatedly cites several names across topics)

Contact/Where to submit public input or questions

• For public input at Audit Committee meetings: Visit toronto.ca/council (Audit Committee page) to register to speak.
• Ongoing engagement opportunities typically occur via public consultation processes and annual reporting; details are posted with future meeting agendas and on the city’s website.

Notes on file numbers and by-laws referenced

• AU (Auditor General) file numbers mentioned: AU 11.1, AU 11.2, AU 11.3, AU 11.4, AU 11.5, AU 11.7, AU 1.8.
• EX 20.2 referenced in the SmartTrack context (main agreement; confidentiality/agenda timeline).
• EX20.2 is the commonly cited SmartTrack-related file.
• Other references: 2019/2021 audit-related reports and PayIt platform discussions are noted in some sections, but specific new file numbers are not consistently provided in every section.

This consolidated summary encapsulates the principal topics, decisions, and next steps across the meeting materials, with emphasis on decisions that affect resident services, city governance, and transparency.