Committee of Adjustment October 23, 2025 Meeting

City Council Meeting Summary

• The meeting opened with a land acknowledgment and commitment to Indigenous relations, followed by standard emergency procedures. Key decisions included deferrals on Oxford Street applications MV2539/MV2541, discussion and presentation of the 581 North Lake Road project (A23-23) with TRCA/site-plan considerations, and multiple approvals/deferments on variances and encroachments, with opportunities for public input through deputation forms.

Five Most Important Topics Discussed

1) Land Acknowledgment and Indigenous Relations - The meeting began with a land acknowledgment recognizing traditional territories and a commitment to ongoing relationship-building. The Chair stated, “We are committed to rebuilding constructive and cooperative relationships with them all.” This set the tonal framework for respectful engagement and inclusive processes.

2) Emergency Procedures and Meeting Decorum - Protocols were reviewed to ensure safety and order, including reminders to silence devices and address comments through the chair. The Chair emphasized, “Please address all comments through the chair,” underscoring the importance of decorum during public input.

3) Deferral of Applications MV2539 and MV2541 (154 Oxford Street) - The two applications were deferred at the agent’s request. The Chair confirmed, “Item G and item H are both deferred.” This postponement allows the applicant time to address outstanding issues and revisit the review at a future meeting.

4) Application A23-23 for 581 North Lake Road (Lake Wilcox area) - Architect Paris Amir described the project’s history, noting, “We got the approval through the TRCA once we applied for the committee of adjustment.” The site is within 120 meters of Lake Wilcox and is subject to site plan control under bylaw 76-23 due to natural features and hazards. Amir also pointed to changes in late 2022 that affected the process: “The legislation has been changed, and they told us we don't need to go for the site plan approval because of what the premier said.” This topic highlights how provincial policy changes can impact local development timelines and requirements.

5) Public Input Process for Applications - The meeting provided avenues for public input, inviting deputations and requiring form submissions for notification preferences. The public was told: “Members of the public were invited to comment on applications during the meeting. They were instructed to fill out a public deputation form, state their name and address, and address comments through the Chair.” Residents could also request to be added to notification lists via the deputation form.

Opportunities for Public Input - Citizens were invited to comment via public deputation forms, including providing name and address and addressing comments through the Chair. Residents could also request notification on specific applications by indicating this on the deputation form.

Motions and Outcomes

• Deferral of MV2539 and MV2541 (154 Oxford Street)

  • Outcome: Deferred at the request of the agent; next steps to revisit at a future meeting.

• Presentation and status of A23-23 (581 North Lake Road)

  • Outcome: Presented; no final decision recorded in this transcript section; awaiting committee decision after presentation and any public input.

• Minor Variance Application A028/23 for 581 North Lake Road

  • Outcome: Approved unanimously (subject to staff report terms and conditions).

• Encroachment and related applications (examples from the provided material)

  • MV-25-000044 (38 Choir Drive): Motion to approve encroachment-related variance
    • Outcome: Passed unanimously; subject to terms in staff report.
  • MV-25-000045 (36 Avenue Place): Status noted as pending further discussion.

• Deferral of MV-25-40 (22 Drummond Crescent)

  • Outcome: Deferred unanimously at no cost to the applicant; revisit before year-end.

• A038/22 (143 Region Street)

  • Outcome: Deferral to allow time for neighbor discussions and potential civil/private agreement; deferral approved.

• MV-25-0045 (36 Alys) and MV-25-0050 (16 Boden Drive)

  • Outcome: Both approved unanimously (subject to staff report terms).

• CN-25-000019 (11 McCashion Street) Refund

  • Outcome: Refund consideration discussed; 80% refund recommended due to work completed; final decision pending.

Councillors Present - Chairperson (presiding officer) - Miss Kalbus (also spelled Kellbus in other sections) - Mr. Deretszi (also appears as Mr. Detsy/Deretszi in other sections) - Mr. Duri (Council member referenced in related discussions) - Mr. Gossi (Council member) - Miss Payne (Council member) - Miss Pink (Council member) - Miss Cullum (Council member) - Additional names referenced across sections include Pat Pollock (resident speaker), Bruno WS (engineering agent), Tony U. (agent for 36 Avenue Place), Scott Rushlo (owner at 16 Boden Drive), Paris Amir (architect/applicant for 581 North Lake Road), and others assisting as staff or project stakeholders. The chair and planning department staff were consistently present to provide guidance and clarification.

Note: The provided excerpts include multiple meeting fragments with overlapping topics and participants. The list above captures the participants most consistently identified as council members or chairs across the included sections.

If you’d like, I can tailor this into a single, tighter page focusing on a specific property or meeting date, or add a quick glossary of file numbers and bylaws referenced (e.g., 76-23 site plan control, A23-23, MV2539/MV2541, A03822) for quick citizen reference.