Committee of Adjustment Meeting Summary

The Committee of Adjustment held a statutory public hearing on minor variance, consent and related planning applications. Members approved applications for a duplex conversion at 261 Broadacre Drive, a 40-unit stacked townhouse development, a height variance, and a change of conditions at 525 Highland Road West. The committee deferred the application for 4202 King Street East because the applicant or agent was not present. Other applications, including 30 Sunbridge Crescent, 176 Witch Street and 289 and 295 Sheldon Avenue North, were discussed, but the provided notes do not record final decisions for all of them.

Topics Discussed

1. Planning approvals

The committee approved a site-related planning application to facilitate the development of the site with a multiple dwelling… having 40 dwelling units in the form of a stacked townhouse built form. Planning staff said the proposal had been reviewed under the Planning Act and "meets all four" tests, and recommended approval.

The committee also approved a height variance increasing the permitted height from 7.3 metres to 7.4 metres. In discussion, the extra 0.1 metres was described as providing "a little bit more of that… wiggle room."

2. Duplex conversion at 261 Broadacre Drive

Application A2026-057261 was approved, allowing a single-detached home at 261 Broadacre Drive to be converted into a duplex. The variance permits a minimum front-yard landscaped area of 13.4 square metres instead of the required 17 square metres.

During discussion, a committee member raised parking concerns and said neighbours could contact bylaw enforcement if issues arose.

3. 30 Sunbridge Crescent cabin

For Application 2022-056, the owner sought variances to build a rear-yard cabin at 30 Sunbridge Crescent. The requested relief was for:

• a building height of 7.4 metres instead of the 5.5-metre maximum
• a side fascia height of 4 metres instead of the 3-metre maximum

Staff recommended approval, saying the application met the four Planning Act tests. The applicant's agent, identified in the notes as Daryl from Hickory Dickory Dex, told the committee, "I have no questions or concerns" about the recommendation. The provided notes do not include the final vote.

4. 176 Witch Street subdivision reapplication

Hector Lopez reapplied for approval to sever a single-dwelling lot at 176 Witch Street after an earlier approval lapsed. Lopez said the delay was tied to a cross-border servicing agreement, telling the committee: "The crossborder agreement had to come from the solicitor of Waterloo and they literally took nine months."

According to the notes, conditions 7, 8 and 9 were not completed within the original two-year approval period. Staff recommended re-approval, and Lopez said the earlier issues had now been resolved. The provided notes do not record the committee's final decision.

5. 525 Highland Road West and other applications

The committee approved a change of conditions for consent application CC2026-00001525 at 525 Highland Road West. The revised condition requires a new site plan application to reflect lot-line adjustments between 525 and 563 Highland Road West.

The applicant said the adjustment was needed "for administrative and financing purposes" and to "normalize and realign existing property lines within the shopping center... to better accommodate minor commercial infill and development opportunities."

The application for 4202 King Street East was first moved to the end of the agenda and then deferred to the next scheduled meeting because the applicant or agent could not attend.

The application for 289 and 295 Sheldon Avenue North, seeking a height increase from 11 metres to 12.5 metres, was listed in the meeting materials, but the provided notes do not include a final decision.

Motions

Approved: - 40-unit stacked townhouse development application - Height variance increasing permitted height from 7.3 metres to 7.4 metres - Application A2026-057261 — 261 Broadacre Drive duplex conversion - Application CC2026-00001525 — 525 Highland Road West change of conditions

Deferred: - Application A2026-058 — 4202 King Street East, to the next scheduled meeting

Discussed, but no final decision recorded in the provided notes: - Application 2022-056 — 30 Sunbridge Crescent - Application B2026-025 — 176 Witch Street subdivision - Application for 289 and 295 Sheldon Avenue North

Attendees

• The provided notes do not identify the committee members present.
• Applicant or agent identified in the notes: Daryl from Hickory Dickory Dex, for 30 Sunbridge Crescent
• Applicant identified in the notes: Hector Lopez, for 176 Witch Street