Oakville Committee of Adjustment Meeting

The Oakville Committee of Adjustment dealt with procedural issues and several variance applications, deferring two files because required public notice signs were not properly posted. The committee approved variance applications for 361 McDonald Road and 293 Callahan Crescent with conditions, and it discussed a request to waive a deferral fee tied to signage non-compliance but did not grant that request at the meeting.

Topics Discussed

PUBLIC PARTICIPATION AND APPEAL RULES

At the start of the hearing, the committee outlined how residents could participate by calling 905-815-6095 to register to speak on an item. Applicants or agents were limited to 5 minutes for a presentation and 5 minutes for a response, while public delegations were limited to 5 minutes. The committee also advised that, under Bill 23, Planning Act appeal rights for members of the public had been removed, with appeals limited to applicants and specified persons.

"Please keep in mind the intent of this process is to review the application that is before the committee, listen to the evidence, and then make a decision. This process is not intended to be used to resolve any concerns or disputes that may exist between the town, individuals, organizations."

SIGNAGE NON-COMPLIANCE AND DEFERRALS

Two applications were deferred because notice signage did not meet committee requirements.

For Application A096 at 1321 Duncan, the committee heard that the required sign was not visible during inspection and had not been displayed for the full 10-day notice period. Applicant Dominic Monardo said, "The sign was posted even before the date I was told it was put on the fence. It's been there for quite a while," but the committee deferred the item.

At 350 Iroquois Shore, staff advised that a corner property required signage facing each public roadway. As the secretary treasurer put it, "there should be signage on each facing each public roadway. Around the subject property." The application was deferred after the committee was told only one of three required signs was posted.

The chair also pushed back on a request to waive a deferral fee after the fact, saying, "it is the responsibility of the applicant" and "we don't usually waive those deferral fees because it is a responsibility of the applicant." Committee member Peter Longo added, "We either have compliance or we don't."

540 SANDBROOK ROAD

Application 007 of 2026, previously deferred from January 21, concerned a proposed two-storey new dwelling at 540 Sandbrook Road. Agent David Stickney said revisions had been made to address bylaw requirements and infill design guidelines. He told the committee, "I would argue that the conditions that we arrived at through design guidelines which related to increasing setbacks, making the dwelling smaller, maintaining the front yard setback, that we arrived at something that was satisfactory in those discussions."

361 McDONALD ROAD VARIANCE APPROVALS

The committee approved a variance application for 361 McDonald Road, a designated heritage property. One application in the record as Application 093 of 2026, deferred from July 22, was approved for three variances: a 1.2 m side yard setback where 1.8 m is required, 30.2% lot coverage where 30% is permitted, and 54.86 sq m residential floor area where 49 sq m is permitted.

A related submission for the same address involved a rear addition above an existing one-storey rear addition, with requested 27.3% lot coverage where a special provision permits 19%. The agent said the heritage committee had been consulted during the design process: "this being a heritage property, obviously our client has been in close contact with the committee with the heritage committee. We took their recommendation, obviously, into account in our design, making changes, obviously, to to keep the architectural character of the time intact." The committee approved the application subject to plans and a two-year permit deadline.

293 CALLAHAN CRESCENT AND FEE WAIVER DISCUSSION

For File 097 of 2026 at 293 Callahan Crescent, the committee approved a variance for a one-storey sunroom addition, including a rear yard setback of 6.7 m where 7.5 m is required. Mr. Telawsky moved approval, saying, "I'll move that this application be approved as applied for, finding that it meets the tests of the Planning Act. I don't see any impacts from this variance. I would note that that opinion would be shared by the neighborhood as we have five letters of support."

The committee then returned to the fee waiver issue tied to signage problems. The chair said the request was unusual: "We've never actually had a request to waive a deferral fee after the fact." She added that applicants receive instructions in advance and are expected to document compliance.

Motions

• Application A096 – 1321 Duncan: Deferred to the next available meeting due to signage not being displayed for the required notice period.
• Application – 350 Iroquois Shore: Deferred to the next available meeting due to incomplete required signage on all street frontages.
• Application 093 of 2026 – 361 McDonald Road: Approved with conditions, including conformity with the listed site plan and elevation drawings and a 2-year expiry if no building permit is issued.
• Variance application – 361 McDonald Road (heritage rear addition / lot coverage variance): Approved with conditions, including conformity with the June 15, 2026 site plan and April 20, 2026 elevation drawings, and a 2-year expiry if no permit is issued.
• File 097 of 2026 – 293 Callahan Crescent: Approved as applied for, subject to construction in general accordance with the May 14, 2026 site plan and elevation, and a 2-year expiry if no building permit is issued.
• Request to waive deferral fee related to signage non-compliance: Deferred for further consideration.

Attendees

Committee members or participants identified in the meeting notes:

• Peter Longo
• Mr. Hardcastle
• Mr. Telawsky
• Mr. Tolansky
• Mr. Dickey
• Ms. Price
• Dominic Monardo
• Mr. Sarantopoulos
• David Stickney
• Mr. Khosravi