Committee of Adjustment - October 30, 2025

City Council Meeting Summary

• The meeting focused on processing consent and minor variance applications for properties on Delawana Drive, with a group-hearing approach and specific scheduling to ensure public input opportunities. Procedural steps included ratifying the previous meeting’s minutes and outlining how applications would be heard in batches, with decisions made at scheduled times. The main motions involved ratification of minutes (passed) and deferral of the first consent/minor variance hearing to allow for public input and further discussion.

• Key decisions:

  • Ratification of the previous meeting minutes: Passed unanimously.
  • Deferral of the consent/minor variance hearing for B 2568 and A 25199 (Delawana Drive) to the scheduled time for public input and further discussion.

Five Most Important Topics

1) Conflict of Interest and Meeting Formalities - The meeting opened with a roll call to confirm no conflicts of interest; minutes from the last meeting were ratified. - Quote: "Are there any members of the committee that have a conflict of interest with any applications today? Seeing none, we need a motion for the ratification of the minutes of the last meeting."

2) Consent and Minor Variance Applications on Delawana Drive (B 2568 and A 25199) - The committee discussed grouped consent/minor variance applications for multiple Delawana Drive properties, reviewing two applications at a time to improve efficiency. - Quote: "The first is a consent and minor variance application B 2568 and A 25199 for 104 to 1110 Delawana Drive."

3) Public Participation and Scheduling - Emphasis on adhering to scheduled hearing times to allow public participation; presentations would be grouped in twos at specified times. - Quote: "We do have members of the public who sometimes come in person to make a presentation. So we can hear your presentation and then deal with them in groups of two at the specified times."

4) Presentation by the Applicant’s Representative - Michelle Lorac presented a consolidated review for all Delawana Drive applications, noting staff feedback had refined conditions and wording but not the overall intent. - Quote: "The applications have been made for minor variance and for consent for 30 to 36, 38 to 44, 46 to 52, 67 to 70, 96 to 102, 104 to 110, 112 to 118, and 120 to 126 Delawana Drive."

5) Clarification on Application Review Process - The committee clarified that presentations could cover all applications collectively, but decisions would be made individually or in pairs at scheduled times to ensure transparency and public input. - Quote: "We can't hear ahead of the time that's scheduled. Am I right, Justin? Through the chair, yes, we do have it set time for each of the applications to be heard."

Opportunities for Public Input

• Members of the public were invited to speak during their scheduled times; however, no members of the public were present or expressed interest in speaking during this section of the meeting.

File Numbers / By-law References

• B 2568 and A 25199 (Delawana Drive).
• The Delawana Drive references span multiple addresses: 104 to 1110 Delawana Drive, with presentations covering 30 to 36, 38 to 44, 46 to 52, 67 to 70, 96 to 102, 104 to 110, 112 to 118, and 120 to 126 Delawana Drive.

Follow-Up Actions

• The committee will review and decide on the consent and minor variance applications for Delawana Drive at their scheduled times.
• The applicant’s representative will address any conditions or concerns raised by the committee or public during the review process.

Motions Passed, Rejected, or Deferred

• Motion: Ratification of Previous Meeting Minutes — Outcome: Passed unanimously.
• Motion: To hear the applications for 104 to 1110 Delawana Drive (Consent and Minor Variance for B 2568 and A 25199) — Outcome: Deferred to the scheduled time for public input and further discussion.

Councillors Present

• Dale (Chair)
• Robert
• Donna
• Mel
• Nick (joined later)
• Sebastian (joined later)

Follow-up note: The notes indicate Nick and Sebastian joined the meeting after the start.