High-level summary

The meeting proceeded with approving the agenda, addressing pecuniary conflicts among participants, and establishing the rules for a closed session. Key decisions included nominating Counselor Davidson as chair for the closed session and moving into the closed session to discuss litigation matters. No public input was captured in this portion, and no file numbers were discussed.

Five most important topics discussed

1) Adoption of Agenda - The council opened with a motion to adopt the agenda, which was carried unanimously, enabling all planned discussions to proceed. - Quote: "I need a motion to adopt the agenda. All those in favor? Opposed? That carries."

2) Declarations of Pecuniary Interest - Several participants declared conflicts of interest due to being named in litigation, which impacted the subsequent governance of the closed session. - Quote: "I declare a pecuniary interest because I am named in one of the pieces of litigation."

3) Quorum for Closed Session - The City Clerk clarified that only four non-conflicted council members would constitute the quorum for the closed session, aligning with the Municipal Conflict of Interest Act. - Quote: "The remaining four members of council who have not declared a pecuniary interest do constitute a quorum for conduct of business."

4) Designation of Chair for Closed Session - A motion was approved to nominate Counselor Davidson as the chair for the closed session, ensuring leadership during private deliberations. - Quote: "I'd like to move a motion to nominate Counselor Davidson as chair."

5) Motion to Move into Closed Session - The council passed a motion to move into a closed session to discuss litigation matters. - Quote: "We do need a motion to move into closed session."

File numbers discussed

• No file numbers were mentioned in this portion of the transcript.

Opportunities for public input

• No opportunities for public input were noted in this section; the focus was on procedural matters and the transition to closed session.

Motions passed, rejected, or deferred

1) Motion to Adopt Agenda - Outcome: Passed unanimously. - Next steps: Proceed with the planned agenda.

2) Motion to Nominate Counselor Davidson as Chair - Outcome: Passed unanimously. - Next steps: Counselor Davidson to preside over the closed session.

3) Motion to Move into Closed Session - Outcome: Passed unanimously. - Next steps: Council transitioned into a closed session to discuss litigation matters.

Follow-up actions or next steps

• The council proceeded into a closed session to address litigation matters. Details of the closed-session outcomes were not provided in this section of the transcript.

Councillors present

• Counselor Silvitz
• Counselor Thompson
• Counselor Davidson
• Deputy Mayor Chan

(Note: The Mayor presided over the meeting and several senior officials disclosed conflicts of interest; the Deputy City Clerk and City Clerk were also involved in procedural handling for the closed session.)