High-level summary

Grimby council discussed the launch of the Cloud Permit online permit system, including plans for a public kiosk at Town Hall and staff support to assist residents through the transition. No motions were reported in this section; next steps include launching the system in the new year, establishing the public kiosk, and providing ongoing resident support.

Five most important topics discussed

1) Introduction of Cloud Permit System - Overview: Announcement of a new online platform for building permit applications and inspection requests to begin in the new year. - Quote: "Cloud Permit lets you start your application anytime, anywhere. Whether you're a homeowner working on a project or a contractor managing multiple jobs, you are able to upload drawings, track your application, message staff, and book inspections all in one place." - Impact: Signals modernization of the permitting process and greater accessibility for residents and contractors.

2) Support for Transition to Cloud Permit - Overview: Plan to provide a public workstation kiosk at Town Hall to assist residents during the transition. - Quote: "Our staff will be right here to help you upload your documents, navigate the platform, or answer any questions you have along the way." - Impact: Addresses digital access barriers and ensures support for users less comfortable with online tools.

3) Ease of Use and Accessibility - Overview: System designed to be user-friendly with guided prompts. - Quote: "If you're using Cloud Permit for the first time, you'll just create an account, start a new application, and follow the prompts. It's simple and intuitive." - Impact: Aims to reduce time and effort for permit applications and broaden participation.

4) Staff Assistance and Community Support - Overview: Building services staff will provide hands-on support at the kiosk and remotely during the transition. - Quote: "If you ever need help, whether it's using the kiosk or navigating the system from home, our team is ready to support you." - Impact: Demonstrates ongoing customer service commitment and facilitates smooth adoption for residents.

5) Improved Digital Services for the Community - Overview: Cloud Permit is part of Grimby’s broader modernization of digital services. - Quote: "We're really looking forward to bringing this improved digital service to the community. It's a big step forward." - Impact: Indicates a push toward efficient digital government services for residents and businesses.

File numbers discussed

• No specific file numbers were mentioned in this section of the meeting.

Opportunities for public input

• Public input: No formal consultation opportunities were listed; residents are encouraged to provide feedback or seek assistance during the transition.
• Public contact notes: Staff will be available to address questions and concerns during the transition, but no dedicated emails or contact lines were provided in the excerpt.

Motions and outcomes

• Motions: None were passed, rejected, or deferred during this section.
• Next steps noted:
  • Launch of the Cloud Permit system in the new year.
  • Set up and maintain a public workstation kiosk at Town Hall.
  • Provide ongoing support and assistance to residents and contractors during the transition.

Councillors present

• Not specified in the provided text.