High-level summary - The meeting addressed several major planning matters in Richmond Hill, including the severance at 11198 Bay View Avenue (CN25-12), the zoning amendment and related discussions for 1198 Bay View Avenue, and development/variance requests for properties at 14 Church Street South (MV-25-26) and 178 Lawrence Avenue (MB25-000058). Key outcomes included approvals pending staff conditions for CN25-12 and MV-25-26, with additional approvals for MB25-000058, and a denied refund request for a separate minor variance application. Public input and potential private easement issues were noted as part of the discussion.

Five most important topics discussed

1) Severance Application for 11198 Bay View Avenue (File CN25-12) - Discussion centered on dividing the property into three parts, with two parts for housing and part three conveyed to the City. Grant Uama stated, “Once the severance application is approved, the owner will be working with engineering staff at the city of Richmond Hill to do a site alteration permit and servicing agreement.” - The hearing acknowledged a resident’s letter of concern; the Chair asked, “Are you aware of the letter of concern submitted by one of the residents?” and Uama confirmed awareness. The concerns are to be addressed during the hearing process.

2) Public Concerns and Public Participation Process - A resident’s letter of concern to CN25-12 was acknowledged, and staff indicated concerns would be addressed at the hearing. Public input was encouraged via deputation forms and podium comments: “A public deputation form was made available for individuals to register their comments and request notifications about the application.” - The process emphasized that comments would be taken at the podium and addressed through the Chair, reinforcing transparency and community involvement.

3) Zoning Amendment for 1198 Bayview Avenue and Major-Artery Policy - The discussion covered a zoning bylaw amendment (ZBALA-24-00004) related to the site in a floodplain near the Rouge River, with emphasis on avoiding new access onto major roads where possible. The file note includes that the zoning bylaw passed in May, with no appeals: “City council supported the staff recommendation to allow for the two lots and, at that time, a bylaw was passed last May.” - The Planning Department stressed that access from new developments onto major arteries is generally limited, which informs long-range planning and private development feasibility: “The city’s planning tries to limit access from new developments onto major arteries.” This policy directly impacts adjacent property owners’ development plans.

4) Easement, Servicing Agreements, and Access Concerns (1198 Bayview Ave) - Adjacent-property concerns were raised about access and servicing rights. Vince Massie suggested the need for a negotiated agreement to ensure continuity and feasibility for future development: “The objection is more of a continuity or something that would be more feasible for access to the property and also for sewer and water.” - A proposal to establish an easement or servicing agreement was discussed as a mechanism to address access and utility connections, complementing the broader development.

5) Approval of 14 Church Street South (MV-25-26) and Related Infrastructure - The council unanimously approved the variance for 14 Church Street South, subject to terms and conditions in the staff report: “I’d like to make a motion to approve item B on today’s agenda at 14 Church Street South. File number MV-25-26 subject to terms and conditions in the staff report.” - The discussion also addressed road/land-use considerations related to Bay View Avenue and the broader infrastructure context, including how city planning policies limit access to major streets.

Opportunities for public input - Public comments were welcomed during the severance and zoning discussions, with deputation forms available to register comments and receive notifications. - Residents were advised to consult the planning department for specific concerns about access or zoning (working hours: planning department is available to help sort issues out).

Files, bylaw numbers, and related references - CN25-12: Severance Application for 11198 Bay View Avenue (approved subject to conditions in staff report). - MV-25-26: Application for 14 Church Street South (variance; approved). - MB25-000058: Revised design for 178 Lawrence Avenue (variance; discussion and approvals noted). - ZBALA-24-00004: Zoning bylaw amendment related to 1198 Bay View Avenue (passed May 14, 2025; floodplain/Rouge River context). - MV-25-0057: Refund request for 169 Richmond Street minor variance (discussed; decision to decline).

Motions and outcomes - Motion: Approve Severance CN-25-12 (11198 Bay View Avenue) - Outcome: Approved (subject to terms and conditions in the city staff report; site alteration permit and servicing agreement to be executed as applicable). - Motion: Approve Zoning Bylaw Amendment for 1198 Bayview Avenue (ZBALA-24-00004) - Outcome: Passed (bylaw approved in May; no appeals noted). - Motion: Approve Variance for 14 Church Street South (MV-25-26) - Outcome: Passed unanimously (subject to staff-report terms and conditions). - Motion: Approve Application MB25-000058 (178 Lawrence Avenue) - Outcome: Approved (subject to terms and conditions in staff report; further design/elevation details discussed as needed). - Motion: Decline Refund Request for Minor Variance Fee (MV-25-0057) — 169 Richmond Street - Outcome: Declined (motion to deny the refund passed). - Motion: Adjourn/Move to new business (during the adjusted meeting sections) - Outcome: Completed as part of standard proceedings; minutes and adjournment statements noted in separate transcripts.

Follow-up actions and next steps - For CN25-12: Address resident concerns at the hearing; if approved, owner proceeds with site alteration permit and servicing agreement. - For MV-25-26 and MB25-000058: Implement terms and conditions in staff reports; provide any required elevations or design clarifications as requested. - For 1198 Bayview Avenue: Continue to coordinate easement/servicing arrangements as needed with adjacent property owners. - For 169 Richmond Street: Administrative follow-up on the refund decision; further actions to be determined at subsequent meetings.

Councillors present - Mr. Chair (presiding officer) - Mr. Gossi (councillor) - Miss Payne (councillor) - Miss Kalbus / Miss Kelbus (councillor; variant spellings appear in transcripts) - Note: Names appear with slight spelling variations across transcripts; core participants include the chair plus these councillors.

Next steps for residents - Contact the Planning Department for specific concerns about access, zoning, and bylaw implications during working hours. - Submit deputation forms to register comments on CN25-12 and MV-25-26, and request notifications on the applications.

End of report.