Committee Of Adjustment Meeting Thursday, December 4, 2025

City Council Meeting Summary

The meeting covered several planning and zoning items, including approvals of minor variances, lot amalgamation, a deferral on a road-widening-related application, and the denial of a separate Bay View Avenue project. The major decisions were: approve minor variances for 154 Oxford Street, approve amalgamation at 60 and 80 Ultimate Drive, defer the 89860 Bay Avenue project to address road-widening concerns, and deny the A070/23 application at 9860 Bay View Avenue.

Five Most Important Topics Discussed

1) Approval of Minor Variances for 154 Oxford Street (MV-2539 for Lot 2; MV-2541 for Lot 4) - The two minor variance applications were approved, aligning with staff recommendations. - Quote: "Minor variance application MV-2539 for lot 2 and MV-2541 for Lot 4 be approved subject to the terms and conditions in the city staff report." - Public input: No objections were raised; staff remarks indicated approval.

2) Amalgamation of Lots at 60 and 80 Ultimate Drive - Proposal to amalgamate three lots into two to match the applicant’s plans; site plan considerations and regulatory constraints were discussed. - Quote: "Can you please show me on this diagram... the areas of concern, the stream corridor wetland feature, and regulatory floodplain hazard?" - File numbers discussed: CN-25-18, A067-21, MV-25-000055.

3) Proposed Two-Story Multigenerational Home at 89860 Bay Avenue (A70-23) - Discussion centered on a 2.6 m road widening requirement and whether it should influence current variances; applicant argued the widening is not imminent. - Quote: "Why is the zoning variances being used to punish us on this project whereas... the capital investment plan doesn't really exist?" - Public input: Questions were raised about the impact of road widening; a deferral or further clarity was discussed.

4) Public Input and Notification Process - Public participation was invited via deputation forms and podium comments, with instructions on how to be added to notification lists for updates; in practice, public input was limited on key items. - Notable moment: Chair asked, "Does anyone in the audience wish to address these applications located at 60 and 80 Ultimate Drive?" with no takers. - This topic underscores opportunities for residents to engage, even when input is not provided during the meeting.

5) Denial of Application A070/23 at 9860 Bay View Avenue - The council discussed and denied the application, following the city staff report. - Quote: "I'd like to make a motion to deny application A070/23 located at 9860 Bay View Avenue with the reasons as provided in the city staff report." - File number: A070/23 (9860 Bay View Avenue).

File Numbers Discussed

• MV-2539 (Lot 2) and MV-2541 (Lot 4) — 154 Oxford Street
• CN-25-18, A067-21, MV-25-000055 — 60 & 80 Ultimate Drive
• A70-23 — 89860 Bay Avenue
• A070/23 — 9860 Bay View Avenue

Opportunities for Public Input

• Deputation forms available; residents can approach the podium to comment on applications.
• Public can be added to notification lists for updates on specific applications by submitting a deputation form or contacting planning staff.

Motions and Outcomes

• Motion: Approve Minor Variances for 154 Oxford Street (MV-2539 and MV-2541)

  • Outcome: Approved unanimously.

• Motion: Approve Applications for 60 and 80 Ultimate Drive (CN-25-18, A067-21, MV-25-000055)

  • Outcome: Approved unanimously.

• Motion: Deferral of Application for 89860 Bay Avenue (A70-23)

  • Outcome: Deferred.

• Motion: Deny Application A070/23 at 9860 Bay View Avenue

  • Outcome: Denied (majority in favor).

• Motion: Approve Minutes from November 13 Meeting

  • Outcome: Approved.

• Motion: Adjourn the Meeting

  • Outcome: Adjourned.

Councillors Present

• Mr. Dretzy (Chair)
• Miss Kalbus
• Miss Payne

Note: Names/spellings in transcripts vary; the above reflect the participants identified across sections.

Follow-Up Actions / Next Steps

• For 154 Oxford Street: monitor the 20-day appeal period for potential filings; ensure all staff-recommended conditions are implemented.
• For 60 & 80 Ultimate Drive: confirm implementation of terms and conditions from staff report.
• For 89860 Bay Avenue: applicant may need to address road widening concerns or provide additional documentation if required.
• For 9860 Bay View Avenue: no further action specified beyond denial; consider any appeals or planning-direction impacts.