High-level summary - The meeting covered FIFA World Cup planning and transit implications, the McClary District framework and film-scene development, ongoing film office operations during major events, Indigenous engagement and public artwork, and housing/affordability within film districts. Several items were confirmed, redirected to working groups, or advanced with specific conditions, and a number of motions were passed or deferred throughout the discussion. Public input opportunities were noted but largely routed through ongoing engagement processes and follow-up conversations.

Five most important topics (with impact and quotes)

1) FIFA World Cup transportation, road closures, and transit planning - The city outlined a transit-first approach for World Cup traffic, including the removal of parking at Exhibition Place and secure zones around key venues. “There is no parking at exhibition place at all for the World Cup,” one speaker emphasized, underscoring heavy reliance on public transit. - Transit routes and road closures will be adjusted based on match schedules, with know-before-you-go information to be released in April/May to help residents plan. “The know before you go information will start coming in sort of April May,” a presenter noted. - Public input opportunities mentioned included ongoing communications and updates, with follow-ups via transportation representatives and the Film Office as plans firm up. - File numbers: No specific file numbers were discussed in this topic.

2) McClary District framework plan and development, including public/Indigenous engagement and housing - The McClary District is being developed as a mixed-use area with a film/creative cluster, with a long-term buildout timeline (2035-2050). “The full buildout is anticipated from 2035 to 2050, so it's not a tomorrow project,” the presenter stated. - Key planning elements include higher density near Lakeshore Boulevard East, integration with publicly owned land, and explicit attention to affordable housing for film workers (agent of change principles) and public realm design. The plan also emphasizes Indigenous engagement and public art as part of the district’s identity. - Public input opportunities were described as ongoing, with assurances that more consultation would occur as the plan moves toward council review in the spring and beyond: “We will be back to speak with you about how those plans are coming together over the coming years.”

3) Film Office operations and permitting during FIFA-related events - The Film Office outlined a proactive stance on permitting, including backfilling two film permit coordinator roles to handle growing demand and coordinating early with productions to avoid conflicts during the World Cup. - Film permitting will continue during the World Cup but with restrictions, e.g., arterial road closures will not be approved on game days or the days immediately before/after. “Film permitting and on-location filming will continue during the games... but no arterial road closures during game days,” a speaker explained. - A new online resource page was introduced to provide updated schedules, restricted zones, and fan festival details. The office is also monitoring and coordinating with productions to address potential conflicts, with next steps including ongoing web updates and staffing completions. - File numbers discussed: None specified for this topic.

4) Indigenous engagement, public art, and film-friendly design concepts - The meeting highlighted incorporating Indigenous voices in design and public art as a core element of the McCleary District and related film districts, with engagement through design review panels and ongoing consultations. “There’s a really strong interest in incorporating Indigenous voices in film and how we can kind of showcase that in public art.” - There was emphasis on “agent of change” principles to manage noise and resident impacts near film activities, including feedback loops with landowners and communities to ensure sound attenuation and community benefits are integrated early in planning. - Public input opportunities include ongoing engagement channels and future consultations tied to public art and design decisions.

5) Affordable housing, housing quotas, and leverage of Central Waterfront policies - The discussions covered adopting long-term affordable housing requirements linked to film/creative district developments (e.g., 6.5% affordable housing over 99 years for certain settlements, and alignment with the Central Waterfront Secondary Plan’s target of 20-30% affordable housing on public lands). - There was explicit focus on ensuring film workers have access to affordable housing, with centralized housing access processes and city-led priority analyses anticipated in Q1. - Public input is anticipated through ongoing policy reviews and public realm planning, with the possibility of additional engagement as housing policies are refined and applied to McClary and related districts.

Public input opportunities and contacts - Public input opportunities exist through ongoing public engagements, open houses, and future council discussions related to the McClary District, Indigenous representation in design, and World Cup planning. - Specific direct contact options mentioned: - The speaker indicated a willingness to follow up with residents: “I’m happy to follow up with whomever would like to have a follow-up conversation.” - Public updates and information will be distributed via the Film Office and infrastructure/transportation working groups; residents can participate by attending working group meetings when opened to stakeholders. - Note: No explicit public email addresses or formal contact points were provided in the transcripts; public engagement is framed through council committees, working groups, and city websites.

Motions, outcomes, and next steps (titles and outcomes) - Confirm Minutes of September 15, 2025 Meeting — Passed unanimously. - Agenda Adjustment to Reverse Order of Items — Informally agreed due to delays with McCleary District representatives; proceeding with Film Office Staff Updates and FIFA 2026 Presentation first. - Motion to Receive Film Office Updates — Passed unanimously; visual presentation with finalized data planned for a future meeting. - Motion to Refer City Impact Discussions to the Infrastructure Working Group — Deferred for more detailed review of city and industry impacts; coordination with transportation reps and stakeholders to provide updates. - Motion to Maintain Film Permitting During the World Cup — Passed with restrictions; arterial road closures prohibited on game days and surrounding days; ongoing communications and updates planned. - Motion to Secure PIC (Production, Interactive, and Creative) Uses in Private Developments — Passed; over 5,000 square meters secured; follow-up to update PIC figures on the slide. - Motion to Mediate Development at 280 Commissioner Street — Deferred; mediation with Ontario Land Tribunal ongoing; continued reporting on outcomes. - Motion to Incorporate Indigenous Representation in Public Art — Pending; recommendations under development; follow-up to finalize. - Motion to Excuse Absences from February 3rd Meeting — Passed unanimously. - Motion to Receive Presentation from Cynthia Lynch — Passed unanimously. - Motion to Embed a Communicator with the Film Office — No formal motion; identified as a priority for follow-up within One City, One Voice framework. - Motion to Plan Targeted International Missions — No formal motion; consensus to consider fall missions and maintain U.S. market focus; strategy to be developed. - Motion to Revitalize Marketing and Communications Efforts — No formal motion; acknowledged need to reinvigorate city’s marketing/communications for film office; strategies to be developed. - Motion to Refer “City Impact” discussions and next steps to infrastructure group — See Deferred item above.

Councillors present - Paula Fletcher (Councillor; Chair in several sections) - Cynthia Lynch (Councillor; presenter in one section) - Sarah (Councillor; participant in multiple sections) - Alma (Councillor Alma; participant) - Croanti (Councillor Croanti; participant) - Absent noted: Aaron, Joan Jenkinson, Wendy Nosona Pringle, Kenneth Rogers

Additional notes - Several sections mention the involvement of film offices, infrastructure working groups, and partnerships with external entities (Destination Toronto, Maple Leaf Sports Entertainment, Ontario Creates, etc.) to manage planning and implementation. - File numbers mentioned in some sections include references to private developments (e.g., 280 Commissioner Street) and Central Waterfront Plan policies; other sections explicitly note that no file numbers were discussed for certain topics. - Public input is framed as ongoing through public engagement processes, with explicit offers for follow-up conversations and future consultations tied to specific planning milestones.

End of summary.